Tag Archive: meeting

How To Lead to One Great Meeting

How To Lead to One Great Meeting
Here are ten things that you can do to make your meetings more effective.

1) Avoid meetings. Test the importance of a meeting by asking, “What happens without it?” If your answer is, “Nothing,” then don’t call the meeting.

2) Prepare goals. These are the results you want to obtain by the end of the meeting. Write out your goals before the meetings. They should be so clear, complete, and specific that someone else could use them to lead your meeting. Also, make sure they can be achieved with available people, resources, and time. Specific goals help everyone make efficient progress toward relevant results.

3) Challenge each goal. Ask, “Is there another way to achieve this?” For example, if you want to distribute information, you may find it more efficient to phone, FAX, mail, E-mail, or visit. Realize that a meeting is a team activity. Save tasks that require a team effort for your meetings.

4) Prepare an agenda. Everyone knows an agenda leads to an effective meeting. Yet, many people “save time” by neglecting to prepare an agenda. A meeting without an agenda is like a journey without a map. It is guaranteed to take longer and produce fewer results. Note, without an agenda, you risk becoming someone else’s helper (see tip #6 below).

5) Inform others. Send the agenda at least a day before the meeting. That helps others prepare to work with you in the meeting. Unprepared participants waste your time by preparing for the meeting during the meeting.

6) Assume control. If you find yourself in a meeting without an agenda walk out. If you must stay, prepare an agenda in the meeting. Collect a list of issues, identify the most important, and work on that. When you finish, if time remains, select the next most important issue. Note: you can use a meeting without an agenda to recruit help for your projects.

7) Focus on the issue. Avoid stories, jokes, and unrelated issues. Although entertaining, these waste time, distract focus, and mislead others. Save the fun for social occasions where it will be appreciated.

8) Be selective. Invite only those who can contribute to achieving your goals for the meeting. Crowds of observers and supporters bog down progress in a meeting.

9) Budget time. No one would spend $1,000 on a ten-cent pencil, but they often spend 40 employee hours on trivia. Budget time in proportion to the value of the issue. For example, you could say, “I want a decision on this in 10 minutes. That means we’ll evaluate it for the next 9 minutes, followed by a vote.”

10) Use structured activities in your meetings. These process tools keep you in control while you ensure equitable participation and systematic progress toward results.

Best practices for Webmeetings

Best practices for Webmeetings

Best practices for Webmeetings.Best practices for Webmeetings. Preparation
According to the number of participants, you will decide to broadcast the voice through a normal telephone call or through an audioconference. In this regard, we offer a free audioconference service in which the participants make a usual long distance call with access points in Europe and America as well as in a passage via Skype, with the necessary password to join in. The meeting’s WEB page is edited to display the order du jour. Other resources are offered, under SERVICE, specially to detect the opening of an invitation e-mail ensure the automatic resend to those whom have not confirmed their participation as well as to convert an Excel  file into an interactive board.

Best practices for Webmeetings. Progress
Several Conferenceware functionnalities can be used to profit from the efficiency of an eMeeting. The same apply to the PowerPoint presentation and screen sharing in order to be able to display Word or Excel documents, for example. Also, several presenters may intervene under the guidance of a conference master or president of the assembly and each of the participants might be authorized to write on an interactive board or to make notes on a presentation. The presenter can transmit to the participants any screen saver or image or file, such as a report. While in meeting, a participant can virtual raise his/her hand to show the intention to share something publicly or communicate privately with the presenter, just like whispering. Finally, a question might be submitted to consideration by vote and the results may be displayed or not, as wished by the presenter.

Best practices for Webmeetings. Follow up
The meeting’s report indicates not only the participants but also the answers given to questions asked or votes taken. Moreover, by recording a meeting, in which voice and image are synchronized, the absentees could see it any time by getting the hyperlink and password required to replay it. Best practices for Webmeetings.

Best Practice on Presenting a Webinar

Best Practice on Presenting a Webinar

Best Practice on Presenting a WebinarBest Practice on Presenting a Webinar Preparation
A WEBinar constitutes a communication activity in which image and message will be combined. This is where is clear the importance of customizing the WEB page of the meeting room with your logo and screen where the title, the lead, of your WEBinar appears. You can even choose some music to make the waiting period more agreeable, before the beginning of the WEBinar. In order to interact with the participants, the voice broadcasting is made in parallel with an audioconference. In this regard, we offer a free audioconference service in which the participants make a regular long distance call with access points in Europe and America. The WEBinars’ promotion is done via Internet. We have at your disposition, in our international page, a WEBinar’s agenda for you to advertise. The persons interested in participating are asked to fill out a registration form that is deactivated after 25 people registered that maximum number of participants that Conferenceware handles.

Best Practice on Presenting a Webinar Progress
Several Conferenceware functionalities contribute to the WEBinar success. First of all, a PowerPoint presentation and the screen sharing in order to make a software demonstration or to display Word or Excel documents, for instance. Also, several presentors might intervine under the conference master guidance. The presentor might send any document to the participants, such as a brochure. Finally, in order to conduct your WEBinar and interact with the audience, you may submit a question, get the answers and display them immediately.

Best Practice on Presenting a WebinarFollow up
At the end of a WEBinar, the participants are usually directed to a WEB page of your choice. It could be a poll for which we offer a free poll service, that includes 100 persons responding a month. The WEBinar report, with all the general information of each participant, is imported on a text, CSV or XML format into your CRM software to generate the contact information. Finally, the recording of a WEBinar allows the presentation any time of a demonstration of your products or services getting the feedback from the spectators through emails.Best Practice on Presenting a Webinar

Best Practices for CRM

Best Practices for CRM

Best Practices for CRMBest Practices for CRM: Preparation Make the difference between the development of current clientele and market prospecting. In the first case, contacts are identified and are established in the client’s account. Therefore, is convenient to organize a presentation since Conferenceware automatically generates the information required for an invitation, the description, schedule and the mode for voice broadcasting within the format of a new message. From there, you just have to select the persons you want to invite among your contacts. Consequently, a copy of the invitation is saved in each of your contact’s file, in your CRM software. In the case of prospecting by WEBinar, the list of registered persons is imported in CSV format in order to automatically build contact information in your CRM software.

Best Practices for CRM Progress
The objective of commercial presentations is usually to get information regarding the prospect’s business problematic and to identify the persons with power among the organization that have the weight to make the buying decision making. Is through the interactive questionnaire that is possible to evaluate the preoccupations in terms of problems along with the buying criteria of each of the persons influencing the process. While meeting with them, you are able to identify each person’s role within the acquisition, user, evaluator, and their level of knowledge, beginner or expert as well as their attitude: ally, neutral or hostile. In the case of acquired clients, the interactive questionnaire is precious to evaluate their loyalty particularly their disposition to make referrals.

Best Practices for CRM Follow up
The report of a reunion indicates not only the participants but also the answers they have provided to the questions submitted: problems, retained buying criteria, loyalty index. From there, you should be able to prepare a differential proposal, showing by the grade of pertinence, your understanding of the client’s needs. Moreover, by recording a meeting, in which voice and image are synchronized, it can be replayed to check the fine tuning and be kept in the file as an attachment to opportunity.
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Slice and dice data and compile extensive reports that filter on anything in your CRM from deal flow to employee performance. Use that information to drive insightful decision-making that closes the loop on your business’s processes. Best Practices for CRM